Part 1: Statement of intent

This is the health and safety policy statement of the Redlake Valley Community Benefit Society(RVCBS). Registered Office: The Smithy, Chapel Lawn, Bucknell, Shropshire, SY7 0BW.

The Society owns two portions of woodland (quillets) near the village of Chapel Lawn which are used for conservation work parties, school visits (sometimes involving practical work) and small events e.g. bird walks. Premises used by the Society are usually private homes for meetings and community buildings maintained by hall committees, so are outside the influence of this policy.

The RVCBS considers health and safety to be of the utmost importance. We comply with The Health and Safety at Work Act 1974 and the Workplace (Health, Safety and Welfare) Regulations 1992.The Society has public liability insurance cover in place of five million pounds.

Each board member follows the Health and Safety policy and is responsible for:

• Maintaining a safe environment when working in the woodland.

• Taking reasonable care for the health and safety of volunteers -themselves and others – while in the woodland.

• Reporting all accidents and incidents which have caused injury/damage or may do so in the future.

• Undertaking relevant health and safety training when needed.

Any volunteer who disregards safety advice or recognised safe practices will be brought to the attention of the board where further action will be taken.

The Society will review and update the policy every year or straightaway if there is a significant change in its circumstances.

Part 2: Responsibilities for health and safety

1  Overall and final responsibility for health and safety: RVCBS Chairman.

2  Day-to-day responsibility for ensuring this policy is put into practice: Board member responsible for woodland conservation work parties with volunteers or children/student visits to the quillet. This person will have an up to date First Aid certificate (preferably + Forestry).

3  To ensure health and safety standards are maintained and improved, the RVCBS board will review the policy once a year. They will provide resources to meet the Society’s health and safety responsibilities.

4  All RVCBS volunteers should:

• co-operate with board members on health and safety matters; eg when ‘H&S in woodland ‘ induction is given to new volunteers and/or before a work party commences.

• take reasonable care of their own health and safety; and

• report all health and safety concerns to an appropriate person (as detailed above).

Part 3: Arrangements for health and safety

Risk assessments/ Risk benefit analyses are to be written by the board member responsible for woodland conservation work parties with volunteers or school children/students visits to the quillet. He/she will keep a record of those documents and revisit and update before each woodland visit.

Prior to any work party/group visit, the board member may, if necessary, check the site for any H&S issues.

The board owns and distributes items of personal protective equipment and conservation work tools for work parties at the quillet, when volunteers don’t bring their own. The nominated board member also ensures that all the Society’s equipment is in good working order and safely and securely stored.

We will ensure suitable arrangements are in place for all volunteers who work remotely. (See Lone worker policy)

Accidents, incidents and dangerous occurrences A First Aid kit is available whenever an event or work party is planned at the quillet. The board member responsible will have an up to date First Aid certificate.  Any incidents are to be suitably reported and recorded. This includes informing the Health and Safety Executive under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995) where appropriate. All reported accidents, incidents and dangerous occurrences are reviewed, so that preventative measures can be taken afterwards.

Training This will be undertaken by board members and other volunteers as deemed necessary by the board and reviewed once every year.

Food and personal hygiene Refreshments (hot drinks and snacks) are available at work parties at the quillet. Board members who undertake to provide such will maintain high standards of food preparation and personal hygiene at all times.  Any waste is disposed of off-site.

Signed          Chairman of RVCBS  Date      January 2020
Print name: Mark limbrick                                                                                 Review date         January 2021